POPICheck is offered as a Software-as-a-Service (SaaS) solution, meaning that it is fully cloud based and does not require any infrastructure investments in hardware or any software installation. You only need internet access and a browser to use the tool. When you sign up, you will be issued with credentials to log into the application. POPICheck is extremely easy to use with minimal training required.

The application makes it easy to identify key risks and areas to be addressed to achieve compliance by allowing you to create and run assessments based on POPI aligned questions. Based on the answers provided, the tool proposes a series of corrective actions for each area, and an overall recommendation for the steps and remediations required for the organization to achieve compliance. This guide is also available in report format at any point during the assessment.

Stakeholders can track their POPIA-compliance progress by updating answers as items are resolved. This will, in turn, dynamically update the overall scoring, allowing the project or change manager to gauge progress across the entire company, and at a more granular regional, subsidiary, and departmental level.

POPICheck Pro includes all the features of POPICheck Basic and provides 70 field tested and legally compliant templates for recording your compliance status and provides the ability for you to upload these to an “Evidence” folder in the application. The completed templates are time and date stamped for audit purposes. In the PRO version, the corrective actions will contain links to the specific templates that are relevant to that corrective action. Companies are also able to generate a personalized POPI Compliance Manual that contains all the templates they have completed, at the click of a button.